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sn#365221 filedate 1978-07-03 generic text, type C, neo UTF8
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C00001 00001
C00003 00002 .require "fonts[1,cjs]" source file
C00004 00003 .begin center
C00007 00004 .once center <<introduction>>
C00011 00005 .once center <<assign report no.>>
C00014 00006 %3B. MAINTAINING THE LOG%1
C00016 00007 .begin nofill select B
C00023 00008 Archival copy
C00028 00009 %3C. MAKING THE COVERS%1
C00035 00010 %3D. ORDERING HARDCOPY %1
C00040 00011 %3E. ORDERING MICROFICHE%1
C00044 00012 %3F. PREPARING AN ABSTRACT LISTING%1
C00055 00013 %3H. MAILING AN ABSTRACT LISTING%1
C00058 00014 %3I. DISTRIBUTING REPORTS%1
C00063 00015 %3J. AGENCY DISTRIBUTION%1
C00068 00016 %3K. LIBRARY POLICIES%1
C00071 00017 %3L. FINANCIAL RECORDS%1
C00075 00018 %32. BUDGET STATEMENTS%1
C00077 00019 .once center <<classnotes>>
C00081 00020
C00083 ENDMK
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.font 1 "metm"; <<regular text>>
.font A "CLAR40"; <<chapter headings>>
.font B "FIX25"; <<computer talking>>
.begin center
%AJOB DESCRIPTION
%APUBLICATIONS PROCEDURES AND POLICIES
.skip
%ATable of Contents
.end
.skip
.begin nofill
%3Introduction
%3Technical Reports: Computer-related tasks
%3Technical Reports: Production-associated tasks%1
A. Assigning a CS report number
B. Maintaining the log
C. Making the covers
D. Ordering hardcopy
E. Ordering microfiche
F. Preparing an abstract listing
G. Printing an abstract listing
H. Mailing an abstract listing
I. Distributing reports
J. Agency information
K. Library policies
L. Financial records
M. Monitoring costs
%3Classnotes%1
.end
.next page
.once center <<introduction>>
%AINTRODUCTION%1
.skip
~The primary function of this position is to coordinate the publication and
distribution of the technical reports and classnotes arising from the
research and teaching activity of the department. Eighty percent of the
work relates to the technical reports, which are distributed to an
international scientific community. Approximately 100 research reports
are published each year; there are 1600 people notified of their
publication by means of an abstract listing which is mailed about 8 times
per year. There are approximately 600 orders per abstract listing to
process. Requests from people not on our mailing list or requests for
noncurrent reports average 50-100 per month. Twenty percent of the work
relates to classnotes, which are sold to students through the bookstore
and to other universities and individuals by mail order from this office.
Orders from colleges typically involve 25-100 copies of one classnote.
.skip 3
.once center
%ATECHNICAL REPORTS: COMPUTER-RELATED TASKS%1
.skip
~You will operate a computer system (on-line equipment at the Artificial
Intelligence Laboratory) from a t.v. terminal in your office. The
Computer Science Report Distribution System is a collection of files and
programs written in SAIL that automates the distribution of technical
reports. Using a series of commands, you will update the mailing list,
process orders, receive payments, make credit adjustments, mail abstracts
(make labels) or reports (make labels and invoices), send old reports,
late and outside requests.
~How to use the system is explained in the document "REPORT.TXT[DOC,CSR],"
which follows. This system manual tells you how to get started, what to
do next, gives examples of dialog sessions, etc. The manual teaches you
how the computer programs work, but the best way to learn what you will do
is to study a sample of what goes on in a typical situation. Basically,
the computer will ask the questions, and you will give the answers. In
addition, you will tell the computer what to do with the information you
have supplied. The system was designed to make your work easy and fast.
.next page
.once center <<assign report no.>>
%ATECHNICAL REPORTS: PROUCTION-ASSOCIATED TASKS
.skip
%3A.##ASSIGNING A REPORT NUMBER%1
~You will assign report numbers to papers written by members of the
department. Do not assign report numbers to unwritten documents. Authors
request CS #'s from you when they are ready to publish a report. All
report numbers include the identifying prefix "STAN-CS." For example, the
report titled "A programming and problem-solving seminar" by Michael J.
Clancy and Donald E. Knuth is numbered "STAN-CS-77-606." The "77" gives
the year of publication. The "606" is the number you assign. Numbers are
assigned in sequence. A CS report may have another number as well. For
example, it may be jointly published as an Artificial Intelligence Memo
(abbreviated A.I.M.) or an Heuristic Programming Project Memo (abbreviated
H.P.P.). Other numbers in series (DSL, ERDA, SLAC) are assigned by other
people. Whenever there is a joint publication, you will negotiate
disposition for the department. The Digital Systems Lab publishes both
technical reports and technical notes and either can be issued as CS
reports. For example, STAN-CS-77-607 was also published as DSL T.R. 133.
ERDA numbers are assigned by the Numerical Analysis group. For example,
STAN-CS-77-615 has the Energy Research and Development number SU 326
P30-53.
.next page
%3B. MAINTAINING THE LOG%1
~You will maintain a log of reports which contains all relevant information
about any one report. Please study the example logsheet which follows as
its purpose is explained. As you can see, the top portion of the page is
to be filled out by you. After it is filled out, you will give it to the
person who requested the CS # for the Principal-Investigator's signature,
among other details. You will use this signature as an authorization to
charge printing and postage costs. From this sheet you will draw all the
information you need to publish and distribute a paper as a CSD report.
All logsheets are kept as a permanent history of departmental
publications.
~Prepare the logsheet in duplicate so that you have a record of what CS #'s
are assigned for the next listing when you give one copy away for
signature. When the signature copy is returned, you may remove the
temporary copy. The blanks on the sample logsheet will be discussed as
they are numbered.
.next page
.begin nofill; select B
COMPUTER SCIENCE PUBLICATION LOG
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
PUBLICATIONS COORDINATOR SECTION
Request Date ____________________
Requested By ____________________
Extention __________
CS Number Assigned: STAN-CS-____________________
Any other series number (i.e. AIM, TR, DOE, SLAC, etc.): ____________________
Author(s): _____________________________________________________________________
Title: _________________________________________________________________________
_________________________________________________________________________________
Number of pages: _______________ Is report a thesis? _________________
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
PRINCIPAL INVESTIGATOR SECTION
Granting Agency(ies): ________________ ________________ _______________
Univ. Account No.(s): ________________ ________________ _______________
% to be used for
printing & postage: ________________ ________________ _______________
Will this report be submitted for publication elsewhere? Yes No (circle one)
If so, where? __________________________________________________________________
CS areas: (Circle one or more)
A) analysis of algorithms K) combinatorial mathematics
C) computer control of external devices L) computational linguistics
D) digital computer systems M) mathematical theory of computation
E) education N) numerical analysis
G) general (miscellaneous) O) operations research
H) health and medicine P) programming systems and languages
I) artificial intelligence
Special Instructions: (If you have special distribution instructions, please list
them below. [Normal distribution includes making hard/microfiche copies; making
copies available to everyone on the mailing list who orders them at the stated cost
($1.70 + .028/page); and sending copies to NTIS if not a thesis.])
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Signature of P.I.: _____________________________________________________________
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
Please note that unless you specify otherwise we will print the following:
__________ hard copies 300 microfiche
.next page
DISPOSITION SHEET FOR CS REPORT #STAN-CS-____________________
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
PRINTING INFORMATION:
SENT WHERE # COPIES COST RETURNED
Hard Copy _______ ______________________ _________ ______ ________
Microfiche _______ ______________________ _________ ______ ________
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
HARDCOPY DISTRIBUTION:
PULL COPIES FOR NO. OF COPIES PULLED SHIPPED
Archival copy _____________ __________ N / A
Author _____________ __________ __________
ONR _____________ __________ __________
ARPA _____________ __________ __________
ERDA _____________ __________ __________
NSF _____________ __________ __________
NTIS _____________ __________ __________
Computer Forum _____________ __________ __________
Automatic _____________ __________ __________
Student Requests _____________ __________ __________
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
MAILING LIST ORDERED:
____________ Hardcopy
____________ Microfiche
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
FINAL INVENTORY TO ENTER ON SYSTEM:
____________ Hardcopy
____________ Microfiche
≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡
CJS-6/78
.end
.next page
Archival copy
Author
ONR
ARPA
ERDA
NSF
NTIS
Computer Forum
Automatic
Student Requests
.next page
%3C. MAKING THE COVERS%1
~You will lay out and make up the cover for all CS reports. Please look at
the sample cover which follows. You will note that a Stanford logo
appears at the bottom. Instruct the printer to use "Stanford seal" cover
stock. The cover is typed on the large directory typewriter used by the
department for announcements. All information is centered and always
includes: title, author, report number, report date (month of publication
or month of listing), Computer Science Department [written with "expanded"
spacing], School of Humanities and Sciences, and STANFORD UNIVERSITY.
There are two variations to the basic cover, examples of which follow.
All ERDA numbers are printed in the upper-right hand corner of the cover,
as you note the cover of STAN-CS-76-585. When a CS report is published as
a Heuristic Programming Project Memo, follow the format of the cover for
STAN-CS-77-589/ HPP-77-2. Also, ther are six informal groups within the
Heuristic Programming Project [Knowledge-Based Consultation Systems,
MOLGEN, Protein-Crystallography, Hydroid, DENDRAL and Meta-DENDRAL] and
you may include a group name immediately beneath the author's name if the
author so desires. The group name is not necessary, however. A fast way
to prepare the covers is to use a backup sheet with lines for spacing and
to remember the left margins for the formula at the bottom (94,88,80.)
.next page
%3D. ORDERING HARDCOPY %1
~You will order hardcopy from a campus printer. Follow the checklist in B.
Usually, there is no need to estimate printing costs before you
obtain a Principal-Investigator's signature. However, you should be aware
of the differences in pricing schedules of the various printers. You will
estimate costs for a "committment" of funds. All CS reports are printed
two-sided (to save on postage costs.) The Stanford seal cover stock is
always used. Depending on the length of the report, it can be stapled in
the corner (good for a very short report 10 pages or less); stapled in two
places; stapled in three places and trimmed with tape; or, velo-bound.
Look at old reports to get an idea of the various methods used in the
past. Remember that the regularity of the format is more important than
the type of binding.
~How do you estimate costs? Here are two price examples from our usual
printers. See price lists which follow for exact location of quo-,
tations. Let us say you have a CS report 59 pages long and you want 300
copies.
.begin nofill; select B
(1) PRICE ESTIMATE FROM SCIP PUBLICATIONS
a. printing 60 x 4.09 = 245.40
b. cover stock 600 x .02 = 12.00
c. stapling 300 x .01 = 3.00
260.40
(2) PRICE ESTIMATE FROM SEL PUBLICATIONS
a. printing = 187.00
b. collating = 81.00
c. cover stock = 24.50
d. stapling = 14.00
306.50
.end
~Please use these price lists to estimate costs in this way. The SEL
printer will send you an advance copy of the CS report for your approval.
Check the advance copy for the quality of the printing, missing pages,
incorrect pagination, errors in collating, etc. Do not give your written
approval (signature on their green slip) until the report meets your
satisfaction and all mistakes have been corrected. You will use this
advance copy to order microfiche. The SCIP printer does not provide an
advance copy, so instruct him to leave one copy of the report unbound and
you can use that copy for the same purpose. Arrange delivery of the
printed reports in the appropriate way. CS reports printed at SEL are
delivered by the SCIP courier, but you must make arrangements through the
A.I. Lab for pick-up and delivery (the A.I. Lab "shares" the courier while
the department does not.) CS reports printed at SCIP are usually brought
to your office by one of the workers.
.next page
%3E. ORDERING MICROFICHE%1
~You will order microfiche from Eastman Kodak Company, 915 Beach Street,
San Francisco, Ca. 94119. Your contact person at Eastman Kodak is Mr.
Don Hunsicker (415-776-6055.) Each year the department will establish a
blanket order purchase requisition with Eastman Kodak to be used by you.
All invoices will be paid by the Publications Clearing Account. However,
since microfiche costs for CS reports are to be borne by granting
agencies, costs are transferred later. When you have collected advances
for all the CS reports of an abstract listing, you are ready to order the
microfiche. cover letter to Mr. Hunsicker which includes the following
information about each document to be microfilmed:
.skip
.begin nofill; indent 10
a.##number of pages
b.##index title, i.e. report number, title of report, author
card x of x, month & year
c.##number of microfiche copies
d.##header color.
.end
See the following letter as an example.
Estimate microfiche costs for the listing (see sample sheet.) Determine
costs by report. Check with Mr. Hunsicker for current unit prices. There
are 98 pages that fit on one card or fiche.
.skip
.begin nofill; select B
1 - 98 pages: one master
99 - 196 " : two masters
197 - 294 " : three masters
.end
~Usually, you will order a standard number of copies, e.g. we now order 300
copies of each report. Remember that the header color of all HPP memos is
dark green. The microfiche for A.I. memos is ordered by someone else.
~Send all document originals (numbered as in your letter) to Mr. Hunsicker.
Instruct Metering Services to mail your package "first class, certified,
receipt requested." When you receive the receipt for the package, you can
rest assured that your reports arrived safely at Eastman Kodak! (Note :
Metering Services charges an extra handling fee for this kind of request.
It appears separately on the budget statement.)
.next page
%3F. PREPARING AN ABSTRACT LISTING%1
~You will prepare abstract listings ("Most Recent CS Reports") after
you have assigned 8-12 report numbers. Please take a look at the June
abstract listing which 06{33??→βS#O→β∪'≡≠WOON{99↓¬;#eβ&yβg?*β←π'"βW;SNaβg?(h+#π6)βπO≡K∨;↔"βS#π"β7π;Jβ;↔]∧~M↓βw+7 ↔↔→⎇↓α6KKOQbβ'Qβ≡{OSMα!QAAk)AAβ&yβ7πN`4+SF)β3'∨#';≥αCπ;⊃ε ?W"↓⊃EUα↓βS=πβK';"β'Q%bβO=↓πK?Uβ> ;Qβ.s?W∨BβK↔C␈∪SM↓π#<4+n /∃β&C∃β'v#'[''+π1β≡{OSMε3?Iβ. ∂!↓π∪↔C?↔!∨Mβ?∪π;SNs≥βπ>+;∂eπ#=β *βπM↓εc?\4V MβC␈≠O' f)9↓↓¬≠↔∂?v!1βg␈)↓β∂∞s;?Qε3'Q↓εk?K∃π##π9α↓EIβ⊗+C?K'→↓β?rβS#∃αβS?@hSO↔∂&K?9β}1↓βSF)↓β?⊗#↔I↓ε3?K5αβπ;⊃π≠S'3b↓β/↔/↓↓βSF)↓β7N#∪3∃αβO↔∂&K?9↓ε∪3π;Xh)#;.≠↔OO∂∪eβ≠␈⊃αU:~qβC?∨#π1β⊗+∨W3∂#'?;~q%↓α&C'K⊃bβg?Uε#=β;␈!β←πw!βS=αβ?≠≠/⊂4+7␈∪∃βSF 9↓E∩βK↔C␈∪SMβ6{IβC⊗ ∂S'≡ 1βK. O?;~i7'Qπ;?W3"β ∃β&K≠≠'∨+3Qβ&y↓β7∞K04+&CπQβn ;e↓π∪↔C?↔#M↓β&y↓βSF{O∃↓πβ↔?Cf)β?9αβS#∃αβ7π'fK;≥↓εc'OQαβ←#=αβ?K∪/∪↔⊂4V+[↔KO##';:↓##π⊗#∂?CJβ?IβnK∂K?6K∂#∃rI↓αSF)β3'∨#';∨~βπCC. Iβπ⊗{WQ↓BβS'7/→β∧4WK↔πIph(4(U#↔∂#vK∂π1π#gC'v9β'Mπ∪↔GWO∪↔⊃↓εK→βπf;?K'&C7Mβ∂βC↔π∩β'9β&C∃βπ↔≠SKπ∨#Mβ?2βS#∀hSK↔C␈∪SMβN{Uβπ⊗)β3'∨#';≥r↓αCK/βπK∃π##∃βfKOS'v9β?9ε{[↔K≡Kk↔⊃π≠#↔↔'→β?→πβπC↔⊂h)!E
⊃βa↓β ] %π;#'∂B↓βπK*↓ K↔'+∂↔⊃∩↓β'9π∪↔CK}#W∂SN{9↓β&yβK↔?+3πIαβ3↔S&+K#↔∞ 4+OOS∃9↓¬+O';:↓βS#/≠∃↓β⊗K≥↓β≡C↔↔S~↓β?→πβπC↔∩↓βπ3f{←M↓πK?U↓π#=↓βNs∂3W&)↓β7␈∪∀4+Ns≠?Kn S'?rβ?9β
βO';>c∃βOF+↔Q↓F ;⊃β6{IβSF)β3'∨#';≥εKSO↔f19%↓∧ 31↓ε OS⊗ ∂P4V{K'∨Nsπ3Mε K∃↓ε[↔CQε3?I↓π##∃β6K3∃1αβπM↓π;↔31ε M↓β≡{C'↔~β?→↓π##∃↓ε OS⊗ ∂SLhSC?O&+⊃9↓¬K?Uβ>K31βv{S∃β&CπQβ&C∃β∪O∪↔∂S␈∪eβSOβ↔←KO#↔IβO→βWO.!β≠?∩βS#∃π#'S3(h+π;"βS#∃πβπ∨∃εsW7 /∪Mβπv!βS#∂!βS#*β?K∪/⊃β≠?⊗i1βπg;πgMεK;∂3.#↔⊃β∂→βS#*↓β3π∨ 4+C∞;∃β?2↓βS#*β3'O&K;≥1αβ'Mβ'KC↔⊃αβ?9↓B↓↓E=∩⊃βa↓β E βε C↔Ir↓↓4Ph(jπfaβ3'∨#Mβ≠}c3?]π##∃β≡ 7∃β6{K7π"q↓απ7#↔Iβ&C∃β'w≠SKW∨#'?;~βπK∃ε;'[↔rβπQβ&C∀4+⊗+∨';vK;≥β}1βS#*β≠'K∨!βCπ>)1βSF)βK↔ε{KSMαβπK∃εc'OS.!β'9ε{K∪↔∩β?→β&C↔'Iαα∞L4VsW7 /⊃9↓α&C∃βO∞k∃β'v3?K7∂#'?9εKMβ∨O3↔9β6{Iβ↔∞≠!βK/β?KQR↓↓!EJβK↔C␈∪Qβ;.k ↔HhRo'→π##∃β⊗+C?K"β'Mβ∞q↓α"¬↓β7↔nyβ?Iε 9αεJ↓β7↔ny1βW≡)βS#∂!β;Wn∪↔IβNsOS↔∞!↓β?0h+S#*α∞Mβw+7 ↔∃i1↓!∩IβπW&C?I#~I1↓!~I↓βπ↔≠SKπ∨!↓↓α←;#↔9αβg?UαβπOON;9↓βw+7 ↔↔_4+?∩β←#↔rβg?Uε K∃β>K[↔9ε βK↔ε{KQβ&yβCW⊗c'O!bβ7π/*β¬β∂␈βeβ?2βS#∃ε OS⊗ ∂Qβ6{H4+&C∃β3}99↓↓∧s?S∃R↓β←#.q↓βg␈)βSgε)↓βπf;?K'&C7M1εKQ↓βO→β ↔'#↔I↓π#=βSOβ∃↓β&C↔44V#?W f)7OC∞≠↔⊃9αα↔[↔↔IβS'n)β¬βn S#↔n S'∂∞aβOgn∪?1βO→βWO.!1βO↑KAβS>y↓βOε ∂↔LhS ↔≠␈∪∃βπv!βπ≠&+I↓βO!βπCε+πKMπ≠=↓β&CπQβO!βOS∞s∪M↓ε{WQβ≡c↔πKgJu1↓αAQ%βw+7 ↔⊂h+?→αβCπ∨/→↓β'rβS#∃αβK↔C␈∪Q1β∞s⊃↓↓C)%↓β≡{OQβ}1β#π⊗#∂?CJ↓↓αo&C∃↓β≡{OQβ}1β↔π≡@4+K/β?KQαβ'Mβ⊗ O↔⊃ε{9βSF)β≠?⊗kW3¬α↓⊃E9;↓↓-↓s↓Ia?ε ∨∃9α↓αg?*β←'3bβπOON;9↓β&C∀4+π∪'∂↔~↓↓#W≡)βS#*β∂π3∨+3πS␈⊃%↓β>C↔9βπ∪↔Cπ⊗K;≥β&C∃β3O≠S';:q↓αK␈+;⊃βπ∪'∂↔~βS<4W##∃βv+πK↔∨!β;'≡[↔19αα←#↔rβ?;3Jβ7'∂⊗{≠'∂F)β'Mε [π'f 3∃bβ';∪N≠πS∃π##πQε3π∂PhS#↔K*rt4(hPjO?n+S'7/→βg?*β←'3bβWO∃π##∃β∞∪OSK∞≠Qβ3O≠S';:βS=βn /∃β∨β↔∂'∞a↓βπvs?W;≡+7↔;'_4+π⊗{WQβ⊗+C?K'→βS#∂!β#π6)↓β .+9↓β⊗+['O.!↓↓#≡+∃βSF)β3'∨#';≥ε3?IαW+;∃↓ I]]%ε{H4+∞∪?WQπ∪↔C?↔#Mβg␈)β←'≡AβS=π≠↔31αCO↔∃π##∃βfKOS'v9β≠?∩α∪↔∂.k ↔Iβ e]YrH4(4QRS#∃¬≠Sπ;6{K⊃↓∧≠?7C/#↔I↓¬≠∂'↔v≠∃↓α⊗+C?K"↓α?K&+I↓α6{K5↓εKMβπg;πgMαβS#∃αβ3πO h+Cπ>)β?→αβS#∃ε OS⊗ ∂Q↓εc'OSNs≥9↓∧KSM↓ε3?K7∂!β'MαβOC↔≡K≠'∂∞c3eβ&+O'∨v+⊃↓β&x4+7∂#∂!β⊗+GW'⊗+7↔;'→β?→αβS#∃ε≠?7C/#↔I7⊗ O↔⊃ε#'OS⊗K WSN{9↓β∨KOS↔jβπMβ>+31↓ε L4**rM9βε{OSπb↓βK↔?+3πSN{;M9ααC3↔∂≠∃↓β↑+↔AβNq↓β7Ns⊃β←F Q↓βF CC↔w→β∪W⊗K;≥↓π##∀4TzJ∩⊗∀J:≥β∞s⊃α6 J2&::βO↔O≡K?;Mr↓↓"g␈)β7πJ↓βK↔6+IβSzβS#∃ε#'π3}9βO↔∨≠'?;~↓β'8hSS#∃π#↔cQε#?∂Wn+;Sπ&K?9↓∃∩⊗B>∃!:Rb%Z∩>
d~NJur⊃%↓α&C∃β?⊗#↔Iβ6{K5βO→↓β∪O3'∪↔ h+';&yβS#⊗+∃βO.≠S'?w→9↓α. ∂!β∞∪OSK∞≠Qβ3O≠S';:β←#↔rβCK'w#↔⊃β>K31β⊗)β∂?fcπS↔"`4+≠}c∪↔⊃εK9βSFKK∪Mbβπ;⊃αβOSπεc↔⊃β≡c?O↔"q↓αSF)βS?α↓βO↔∨#'?9εK;∂3.#↔Mβ∞c1↓β&C∀4+Ns≠?Kn S'?rβ;↔∂/≠OπKJβ≠?Iαβ↔π∂BβC↔K≡{9β?r↓βS#*β7π'fK;≥βfKOQ↓π#=β?⊗#↔I↓π##∀4W∪↔C?↔#M↓βF)↓β←O≠#↔Mr↓↓αSF)↓β;.k ↔K~↓βπ;"↓β3↔'#↔KMαβ?→↓π##∃↓π∪↔C?↔#M↓βv 7↔⊂hS∂?K⊗+OC?v!β↔c∞≠S3eπ#=↓β&C∃β∪∂#¬βg␈)↓β←Nc1β∨O3∃βSF)↓β∂}kCWS/⊃β←#.qβg?*↓βπK(h+K↔∞#eβSzβ7π'bβK↔C␈∪SM9αα'Q↓εKMβ¬ε;??⊃εK∪↔¬π#=↓βn '1β&C∃βK/β?KS~βπ ?/!↓βS>x4+←.+/Mβ∞3S↔Iπ##∃β&+π∪3Ns∃84Ph(jSF)β7'∃β≡+∂S'}qβ7W∨!β ∃π#?Sπfceβ f ;-β∞≠∂?K&K;≥β&yβS#*βK↔∨.cπS'}sM↓β6{H4+↔+3-βn '3'v99↓α}q↓βSF)β 3∞s-↓β≡+∂S'}qβg?*↓β←'faβπ≠6Ka↓β&C∃β7∞K3';:↓β3π⊗+3L4WβK?∪.≠↔⊃β↔IβS#*↓β∂?oβWS↔∩β?9β&C∃↓βfK;∃βπ∪';S/⊃9↓αf ↔3~↓β≠?∩β W3Z↓β7πNc';≤hQ#π3bαπ7↔⊗K∂π9ε ∪∪K/≠O↔MJβπK∃αβC3π≡+⊃β'rβS#∃εk'∪∪f)↓β?2βS#∃ε∪3π;Z↓βO↔∨#'?9ph*3π⊗+3Mβ6{IβπO∪7π'bβ7π'fK;≥↓F 31α6{K↔'>qβπ∪'∪↔OO/→%βπ⊗)βC3∞≠↔⊃βNqβS#*β3?←/⊂4+∂␈∪;↔Iπ≠=↓β&CπQβ&C↔e↓ε≠π9β⊗)↓βO.+9↓β&CK?W>AβS#*↓↓ ←Ns∪?]∩β?→↓π##∃↓π≠C↔∂N 04+.s[↔3␈β↔Mβ/≠↔⊃β6{IβSF+'Iβn '3'v99↓↓¬##∃β⊗{SS?jβO↔∂&K?9β≡{;SπNsMβg␈+I↓βv 7∀4V ;⊃β∞#∪K↔ so that the person on the mailing list can check off the
reports he wants, staple the order form closed, attach a stamp and return
it to you for processing.
.next page
%3G. PRINTING AN ABSTRACT LISTING%1
~When you are ready to print an abstract listing, determine the number of
listings to print by checking your latest "DIALOG.TMP" to see how many
people are on the mailing list. Each session ends with the figure for the
total number of entries, a figure broken into the following categories:
F(free), A(automatic), N(ONR list), and M(A.I. or ARPA list.) Abstracts
are not sent to the automatic, ONR or A.I. lists. Therefore, subtract
these lists from the total number for the exact figure you need. Print a
few extra copies for your office and for future additions to the mailing
list who might be interested in "past" listings. Then prepare
instructions for Reprographic Services, where you will have the listings
printed. Always include a sample of an old abstract listing when you are
ordering a new one so that the printer has something to refer to. Allow
5-7 working days for the printing. Special note: Instruct the printer to
staple exactly as you have indicated. You want the staple to be located
at the bottom of the blank section so that the machine that meters bulk
rates will not open or destroy the listing. Correctly stapled, one side
of the listing will show the top of the order form, and the other side
will be blank (see example.)
.next page
%3H. MAILING AN ABSTRACT LISTING%1
~You will attach the mailing labels (printed at the A.I. Lab) to the
abstract listings as described above. The mailing charges are to be
divided among the granting agencies sponsoring the publication of the
reports. You will compute these percentages according to the information
you have collected on your logsheets (use the calculator.) Here is the
procedure to follow:
.skip
.begin indent 10,15,10
1.##List each report that appears on "Most Recent CS Reports"
in a column.
2.##Opposite each report, indicate which university accounts
are to be used for postage costs. List both accounts if
two are provided (include specified percentages.)
3.##Divide 100 by the number of reports to see what % each
report's postage will be. Subdivide accordingly.
4.##Add the %'s for each grant listed.
5.##Prepare an Interdepartmental Request to state exactly how
mailing costs for all pieces are to be divided.
.end
%3NOTE:%1##Abstract listings mailed bulk rate are
not likely to reach their destination for 2-3 weeks. In 1977 we conducted
an experiment to see if mailing our domestic listings "first class" would
make any difference to our distribution system. We mailed the February
listings bulk rate for $395.67. We received 224 orders, mostly in the
fifth and sixth week after mailing. We mailed the April listings first
class for $478.60 and received 278 orders, mostly in the second and third
week after mailing. However, as long as we continue to mail our reports
two weeks after the announced deadline, there is no point in sending our
domestic listings first class. The turnaround time for each listing (from
the time the listing is taken to the printer until reports are sent) is 8
weeks.
.next page
%3I. DISTRIBUTING REPORTS%1
~The disposition of every CS report is determined by its granting
agency. Since sponsorship varies with each report, the exact distribution
will vary also. However, if you keep in mind where you will always send
the reports, the procedure is routine. All reports are distributed in
these four areas (in order of sequence):
.skip
.begin nofill; indent 10
1.##author
2.##granting agency (discussed in detail in next section)
3.##other requests (students)
4.##mailing list
.end
~Of course, as a practical matter, it is easier for you to standardize
how you distribute the reports than to change your methods with each
listing. However, how you distribute the reports is up to you--as long as
the reports are sent where required. The following routine is suggested:
.skip
.begin indent 10,15,0
1.##When the report is returned from the printer, count out the number of
copies to be given to the author(s).
2.##Count out the number of reports to be sent to a granting agency, e.g.
if the CS report is sponsored by ERDA, count out 7 copies to set aside.
3.##People not on the mailing list (students and visitors) receive their
copies separately. First, you must count the number of requests for each
report. Second, you must make labels for these requests. The number of
"other requests" is entered on the logsheet for each report.
4.##Invoices and labels for the big mailing are made by the computer. You
will enter a figure "available for distribution" with the MAIL program.
Because no invoices are generated for the automatic, ONR or A.I. lists, it
is somewhat easier to stuff these envelopes first and set them aside. You
will know what reports to use for each list by checking your logsheets.
The automatic list receives everything in hardcopy from each listing, so
jet-packs are used instead of regular manila envelopes. The ONR
distribution of reports is slightly irregular [20 hashcodes get 1 copy
each, 2 hashcodes get 2 copies each, 2 hashcodes get 6 copies each]. The
A.I. list includes all HPP and AI memos. After the big mailing, you will
count the number of hardcopy reports left. This number will be entered
into the computer system for the SEND program. For your own convenience,
the number of microfiche copies can be taken from the "DIALOG.TMP" of the
day you mailed reports. A final note: you will keep a record of your CS
report distribution on disposition sheets (example follows.)
.end
.next page
%3J. AGENCY DISTRIBUTION%1
.skip
.begin nofill; select B
1. ONR DISTRIBUTION
Send DDC form 1473, white card, and 12 copies to:
Defense Document Center
Cameron Station
Recipient No. 146 (Code 146)
Alexandria, Virginia 22314.
Send 36 copies to all #ONR hashcodes.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2. ARPA DISTRIBUTION
Send DDC form 1473, white card, and 12 copies to:
Defense Document Center
Cameron Station
Recipient No. 146 (Code 146)
Alexandria, Virginia 22314.
Send 3 copies to:
Director
Advanced Research Projects Agency
Washington, D.C. 20301
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
3. ERDA DISTRIBUTION
Send form AEC-427 and 7 copies to:
Mrs. T. Oji
Contract Services Division
Energy Research & Development Administration
1333 Broadway
Oakland, Ca. 94612
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4. NSF DISTRIBUTION
Send 3 copies to:
Technical Monitor
Division of Mathematics and Computer Science
National Science Foundation
1800 G Street, N.W.
Washington, D.C. 20550
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
5. NTIS DISTRIBUTION
Send form NTIS-35, orange card, $40.00 check for input fee, & 15 copies:
National Technical Information Service
Operations Division--P-35
Springfield, Virginia 22150
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
6. NASA DISTRIBUTION
Send 1 copy to:
NASA Scientific & Technical Information Facility
P. O. Box 33
College Park, Md. 20740
Send 1 copy to:
NASA Headquarters
Washington, D.C. 20546
Attn: New Technology Representative
Code: KT
Send 4 copies to:
NASA Headquarters
Washington, D.C. 20546
Attn: Information Sciences Br. Chief
Code: RRK/RAK09
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Note: please see the sample forms which follow.
.end
.next page
%3K. LIBRARY POLICIES%1
~It is the policy of the Computer Science Department to exempt libraries
from payment for hardcopy. You will always change the billing category of
any library to free whenever you are asked to so so.
~All letters requesting such status should be given to the Computer Science
Department Library, where records of all agreements are kept. If the
Librarian believes that any particular library deserves "AUTOMATIC"
status, he will let you know. The Librarian has certain guidelines for
automatic reciprocal exchange agreements, for example, the quality or the
frequency of reports an institution could supply.
~When a library requests to be placed on the mailing list, you will send a
form letter which explains our policy and gives instructions for ordering.
~%3NOTE:%1##Business libraries, like college
libraries, will not be charged for reports unless they so request.
College libraries which are on the Automatic List should not be on the
Free List as well. The number of college libraries or the number of
persons on any campus who receive reports free will be decided by the
committee chairman. College libraries that charge us for reports will be
charged also. The CSD Library will inform you of such cases. A
clarification of the free billing category will be included on each
abstract listing with the information to request reports.
.next page
%3L. FINANCIAL RECORDS%1
.skip
%31.##TRANSMITTAL OF DEPARTMENTAL COLLECTIONS TO CASHIER%1
~All checks that you receive for payment of CS reports are recorded in
the receipt book. See sample which follows. ALWAYS indicate residency
(Ca. sales are taxed) and ALWAYS note the hashcode. When you receive
checks from people not on the mailing list, note the hashcode as #99999.
When you receive checks for reports not sent through the system (office
sales or donations), no hashcode is used. The sheets of the receipt book
are prepared in triplicate. The original is thrown out, the yellow copies
are kept for the department, and the white copies are returned to PBR.
~Please note that (with the exception of office sales and donations), all
payments are then recorded in the computer system. See example of a
session with RECEIVE in the "REPORT.TXT[DOC,CSR]." The computer will ask
you for a hashcode, verify that the hashcode matches the name of the
individual from whom you have received a payment, and concludes the
transaction by asking you for the amount received (or amount + or -, if an
accounting adjustment.)
~Twice a month, you will prepare transmittal of departmental collections to
cashier sheets. See example which follows. Do the following arithmetic:
.skip
.begin nofill; indent 10
A.##Total CA (CA checks + cash)
B.##Total others
C.##Multiply CA by .06103
D.##Subtract (C) from (A)
E.##Add (D) and (B)
F##Add (A) and (B)
.end
~Record the following information:
.skip
.begin nofill; select B
Name Number Amount
Publications Account 1-FCZ-107-94647 E
Sales Tax Account 0-ZZZ-001-51721 C
-------
TOTAL F
.end
~%3NOTE:%1##Endorse checks that are made out to you. Stamp them with the "For
deposit only" stamp. Enclose two calculator tapes which show your
addition of the checks. Count the checks and circle that number on the
tapes. Show 0* at the beginning of your tapes to show that the calculator
was cleared. Make a copy of the transmittal sheet for the department, and
make a copy for yourself. Prepare separate sheets for any money not sent
in American currency.
.next page
%32. BUDGET STATEMENTS%1
~You will check the budget statements of the Publications Fund, identifying
postage and freight charges, microfiche charges, incoming monies, etc.
Make a copy of the monthly statement for yourself, and return the original
to the department.
.skip
%33. MICROFICHE COSTS%1
~When a microfiche charge appears on the budget statement, you will prepare
a transfer of expense form (see example which follows) to allocate
microfilm and microfiche production costs to appropriate accounts. You
will calculate the cost of each report and figure the amounts to be
transferred from the invoice you receive from Eastman Kodak.
.next page
%3M. MONITORING COSTS%1
~After each big mailing, prepare a status report (see example which
follows.) Record all costs on the logsheets for the permanent record.
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~You will coordinate the printing and sale of classnotes with the
departmental secretary. What classnotes are printed depends on what
classes are being taught in any given quarter. Classnotes are sold to
students through the bookstore and to other individuals and institutions
by mail order from your office. Classnotes are published for the use of
our professors in their lectures and not actually intended for resale at
other universities. Nevertheless, you will maintain an inventory of past
classnotes. Only those classnotes that are being used in a particular
quarter are sold at the bookstore. All others are sold from your office.
Many of the same procedures used in publishing technical reports are used
for publishing classnotes, e.g. the printing (determining where, how
many, when), the keeping of records (recording sales in a receipt book,
preparing transmittal sheets), etc. However, the distribution of
classnotes is not computer-based, so the procedures are different.
~You will fill mail order requests individually. Each sale is invoiced
separately. Postage or shipping costs are added to the unit prices. The
CSD will not exchange or issue credit for returned publications and is not
responsible for damages incurred in shipment. For large shipments, you
will act as the liaison with Traffic (Logistics) for the department. (The
department has established a blanket order purchase requisition with
Traffic to handle the mailing of boxes.)
~You will prepare and post lists of classnotes and manuals currently
available. Also, you will prepare a yearly record of sales. You will
keep files of pending invoices and follow up on delinquent accounts. One
copy of each classnote is kept for the departmental archive.